Speech Recognition On Microsoft Excel

Microsoft Office XP has including Speech Recognition in its installation package. With Speech Recognition you can dictate your document or give it some commands, so you have an alternative input method beside type them by keyboard. So I want share its commands list to make it easier and how to install it if you don’t have it yet.

OK, for check if you have speech recognition has installed check the microphone icon on languange bar (picture on step 9), if you can’t find the microphone icon on toolbar, it means the speech recognition doesn’t installed yet.
Here is to install it :

Click Start – Control Panel icon.
Double click Add/Remove Programs icon.
Find Microsoft Office XP Professional in Add/Remove Programs list and click its Change button.
After Microsoft Office XP Setup has been opened, choose Add or Remove Features option then click Next button.
Find Speech component under Office Shared Features -> Alternative User Input category,
after you find it click the icon and choose Run from My Computer menu then click Update button.
Insert your Microsoft Office CD if you are asked.
Then install progress will continue…
If the language bar icon doesn’t appear on taskbar (like in picture on step 9), just right click the taskbar and choose Toolbars -> Language bar menu.
And the language bar icon will display in taskbar, usually located near tray icon.
Now, open the Microsoft Excel program.
After Microsoft Excel is opened, click Language bar icon on taskbar and choose Show the Language bar menu.
To use speech recognition, click Microphone icon (if it is already pressed, leave it, because if it has pressed, it means it has activated) and then click Voice Command icon.
If you use it for the first time you will ask to train it first, you can skip it but if you’re training it the accuracy will increase from 80-85% to 95%.
And if the training is over you may try it, try to speak “File” and if the program recognize it

the File menu will open.

And here are the commands list :

Command to say	Command Result
Expand More buttons	Display all command in menu
Tab	Move to next focus
Shift Tab	Move to previous focus
Escape	To cancel current action
Cancel	To close save/open dialog without take its action
HomeGo Home	Go to first row
EndGo End	Go to end of row
LeftLeft Arrow Arrow Left Go Left	Move one cell to left
RightGo Right Right Arrow Arrow Right	Move one cell to right
UpGo Up Up Arrow Arrow Up	Move one cell to up
DownGo Down Down arrow Arrow down	Move one cell to below
ReturnEnter New Line Next Line	Move to one row below or to confirm open/save dialog
Page up	Scroll up one page
Page down	Scroll down one page
Backspace	Insert backspace
Space	Insert space
Delete	Remove all select content
Previous Page	Move to previous sheet
Next Page	Move to next sheet
Right ClickRight Click menu Show Right click menu Context menu Show context menu	Display right click menu
Autocorrect optionsOption button	To open Autocorrect Options, if AutoCorrect button Options is displayed
Paste optionsOptions button	To display paste option
Insert optionsOptions button	To display insert option if it avaiable
Autofill optionsOptions button	To show Autofill actions if it available
Right one wordForward word Forward one word Go forward one word Next word Go right word Control right	Move one word to right if you’re in editing mode
Left one wordBack word Back one word Last word Control Left	Move one word to left if you’re in editing mode
Shift control right Select next word	To block to next word if you’re in editing mode.
Shift control left Select last word	To block a word to left if you’re in editing mode.
Shift control up	To block upper cell
Shift control down	To block below cell
File	To open File menu
Insert	to open Insert menu
Data	To open Data menu
Format	To open Format menu
Window	To open Window menu
Help	To open Help menu
Copy	Copy selected cell
Paste	Paste copied content

(article no:0098)

Nov200817

Edi Kwie

0

Office Apps

Tags: Microsoft Excel, Speech Recognition